Collect payments at booking with Calendly + PayPal

If you charge for meetings or appointments, how do you handle collecting payments? 

With Calendly + PayPal, you can add payments to your booking page, so clients pay upfront when they schedule with you. No extra steps or tools required; just a simpler way to get paid. (Pro tip: you can do the same thing with Stripe.)

The PayPal integration is available on all Calendly paid plans. A PayPal Business account is required to accept payments.

Why charge for your time with Calendly + PayPal? 

If you’re a business owner, entrepreneur, coach, consultant, or freelancer, your time is one of your most valuable assets. With Calendly paid meetings, you can:

• Simplify your tools and workflows: Combine scheduling and payment into one process. Your clients book and pay in one smooth experience, and you can ditch extra payment links and invoices.

• Protect your time and reduce no-shows: When a meeting is paid in advance, invitees are more likely to show up — plus no more chasing invoices or dealing with last-minute cancellations.

• Make it easy for clients to pay you: Accept multiple payment methods, including PayPal wallet, major credit and debit cards, and Venmo (U.S. only).

“Calendly gave me structure. PayPal gave me commitment. Together, they’ve helped me build a scheduling experience that feels as polished and intentional as my time management coaching.”

Elizabeth Saunders

Founder at Real Life E

How Calendly customers use Calendly + PayPal to get paid for their time

Thousands of consultants, freelancers, and entrepreneurs use Calendly’s payment integrations to get paid for their time. Here are just a few examples:

Sell consulting or coaching services

Professionals like financial advisors, consultants, and lawyers use Calendly’s payment integrations to book and charge for client meetings. For example, Immigration Attorney Daniel Larson schedules legal consultations via Calendly. “I've just started using these tools, and I can't believe I didn't jump on this sooner,” Daniel shared on LinkedIn. “Scheduling and payments? So easy now!”

B2B SaaS Content Writer and LinkedIn Coach Rosanna Campbell also uses Calendly’s payment and Google Calendar integrations to schedule coaching sessions.

“Calendly saves me a ridiculous amount of back-and-forth. I love that I can bill for coaching, and that it syncs with my GCal so I never miss a call.”

Rosanna Campbell

B2B SaaS Content Writer and LinkedIn Coach

Turn “can I pick your brain?” into a paid meeting

When someone asks to pick your brain, they’re often looking for the same kind of insight you’d provide as a consultant, coach, or strategist. Charging a consulting rate for a brain-picking session or intro call is a simple way to get paid for the expertise you’ve spent years building.

Melinda Livsey, Brand Strategy Consultant, Educator, and Coach, recommends adding a paid consulting Event Type to your website. “Set up a page on your site where people can sign up for a consulting hour with you and charge them for it,” she says. “I love using Calendly for this. Next time someone asks you to pick your brain, you can offer them that option."

The Guide to Handling “Pick Your Brain” Requests

Successful founders, entrepreneurs, consultants, and coaches share how they tackle these requests, plus tips for setting boundaries around — and getting paid for — your time.

Read the guide

Collect deposits and booking fees ahead of appointments

When you’re running a business, no-shows can cost you time, energy, and momentum. To boost attendance, time management coach and Real Life E founder Elizabeth Grace Saunders added a booking fee to her consultation call Event Type through Calendly’s PayPal integration. “It’s a small financial commitment that signals the person is serious about showing up and ready to engage,” she explains. After adding the booking fee, Elizabeth’s attendance rate went from 75% to 100%.

“Now, prospects don’t just pick a time, they make a promise. And once that happens, Calendly takes care of the rest: confirming the meeting, sending reminders, and ensuring everything runs smoothly.”

Elizabeth Saunders

Founder at Real Life E

Calendly’s not just for professional services and corporate pros. Stylists, estheticians, tattoo artists, and more also use Calendly + PayPal to schedule and collect deposits for appointments.

How to set up paid meetings with Calendly + PayPal

Adding a payment step to your booking flow is fast and simple. 

First, connect your PayPal account to Calendly:

1. In Calendly, go to Automations > Integrations & apps

2. Find and select PayPal

3. Connect your PayPal Business account or create a new one

Then, add payments to the booking page for your Event Type:

1. From your Scheduling page, click on any of your Event Types

2. In the Event Type editor, click More options

3. Expand the Payment section

4. Toggle on Require payment to book this meeting

5. Select PayPal as your payment processor

6. Set your price and currency

7. Optional: Add payment terms (like a cancellation policy)

8. Select Save changes

Calendly does not process refunds, collect sales tax, or enforce cancellation policies. For more details and FAQs, check out this help center article.

What do clients see when they pay through your booking page?

When a client visits your booking page, they’ll see your event details, including the price and your availability. Once they choose a time, they’ll see your payment terms and be prompted to enter their payment info via PayPal. They’ll be able to pay via PayPal wallet, major credit and debit cards, and Venmo (U.S. only).

Once the meeting is scheduled, PayPal emails a receipt to your invitee, and payment is automatically routed to your associated account.

Start accepting payments today

Spend less time managing payments, reduce no-shows, and make it easier for clients to pay you. Connect PayPal to your Calendly account and add payments to your booking page in just a few clicks.

It’s as simple as that. Start accepting payments today!